Just to be clear - are you all working on one Office-Document and everybody is adding citations/bibliography with Zotero on her machine? Is that an option?
ps: When attachment links comes to groups, the co-edit docs can stay in OneDrive, but accessed and organized via Zotero. Right?
Zotero doesn’t organise or move linked files, so even if linked file support is added to Groups, it won’t really help with organizing files. You should use Zotero to manage citations, sources, articles, but use OneDrive or Google Drive for the documents you are actively writing.
What I am saying is that even the collaboratively edited document can be included in Zotero's organization framework if links come to groups. The document still stays in OneDrive, but users never bother find it there. They find the item in Zotero using tags or can add child notes to the item entry, and so on. That way, for the kind of group in question, they never have to think where to start when looking for a document. Always start in Zotero.
Is this also true for stand-alone notes in Zotero? Lets say Person A and B are editing the note at the same time. A starting editing first. B opened the note after A started editing. A finishes editing first, too, then B. What will be the final synced version? A's or B's? Will it have anything from the other person's edits?
The longer answer is that "finishes editing" here is a little tricky to define, since Zotero 1) saves the note only when you stop typing for about a second and 2) will sync the note only if there are no additional saves for 15 seconds after the last save. If multiple people are editing the note at the same time, and if they're typing for long stretches at a time without stopping, there's a good chance that either there'll be a conflict or something will be lost (though we obviously try to avoid the latter). There's no automatic merging of note content. This is something we do hope to improve in a future version.
(There is automatic merging of item fields, though. If two people edit different fields of the same item at the same time, Zotero will automatically merge those changes.)
Or, maybe auto-lock a note when it is being edited?
Any change here would require significant changes to how both notes and syncing work, in terms of both functionality and user experience.
- Lock the note when the first save happens (which requires sending a lock ping to server)
- Keep the note locked until no new save has happened for 2 minutes. At that point, do a sync repeat and unlock the note.
It's not perfect, but it creates a "safe" environment and removes concerns of over-writing. And maybe this, too, is too complicated to implement.
And when linked attachments come to groups, we can just use OneDrive or Google Drive to store and sync the attachment while Zotero continues to be the organization tool and the first place to go for any document :)
Just to be clear - are you all working on one Office-Document and everybody is adding citations/bibliography with Zotero on her machine? Is that an option? I am interested in that kind of cooperation and couldnt find anything in the documentation.
If you don't need simultaneous access and just email the doc around or access it in turn on Dropbox (that's what we do in my group), this will work without any issues.