sharing a word file that has zotero-linked cites and bib in it
What is the best practice for sending a microsoft word file that has zotero-linked cites and bib in it to a copyeditor for corrections? My concern is not disturbing the links but incorporating the copy editors input. the comments function in word might be best for him to use without trying to edit the cites or bib, but will he be able to see the greyed out text if he does not have zotero installed? Etc. General instructions for this welcome.
windows 7, microsoft office professional 7, zotero 5.0.47, firefox connector 5.0.38. thank you,
kate
windows 7, microsoft office professional 7, zotero 5.0.47, firefox connector 5.0.38. thank you,
kate
As a copyeditor, I'll have to note a huge problem with this advice: citations often need editing, both because your Zotero setup may not exactly correspond to the requirements of a publisher or journal, and because there are other problems with the footnote. If I cannot copyedit your notes, then I'll have to spend a huge amount of time typing in directions for you to do so. That's really not a good idea.
The simplest approach you can take would be to use Unlink Citations yourself to convert the citations to regular text, then make edits.
If you want to keep the citations linked for the authors, there are three possible approaches:
1. Change the style in the document to the specific one written for the journal available from https://zotero.org/styles. You can do this without input from the author. This should correct all of the general formatting issues like page numbers. If a journal doesn't have a specific style, request it here, and it can usually be made very quickly.
2. Copy the text of citations or bibliography entries that need to be changed into a Comment bubble and correct the formatting/text and request that authors make these corrections to the Zotero style/their Zotero data on resubmission.
3. Make changes to the in-text citations manually and alert the authors that these have been made and should not be discarded if Zotero requests to do so. (Note that this only applies to in-text citations, not the Bibliography).