Group library and pdf access

Hi,

If I make a group library that I share with a friend, and add papers with full text from my zotero folder in dropbox, will he also get access to the PDF's just by clicking on them in zotero standalone? What if he adds files with PDF's, will they sync to my zotero folder on dropbox somehow?

Thank you.

Fredrik
  • Probably not, but what is your Zotero folder on Dropbox? In other words, how are the files there connected to Zotero and synced?
  • My Zotfile are synced so that when pdf's come to my download folder they are moved to my Zotero folder on drobox. That way it is easy to share a dropbox link to others, use my library with several devices and also an extra safety.

    But I wonder if my colleague will get access to the PDF's in my group, and if he adds studies with PDF, will I get access to his PDF's ?
  • No, links to local files are not copied to (and not possible to create) in groups, sorry -- your case is a perfect example why not, by the way: There's no way Zotero could provide access to files that it doesn't control to other users of the group who may or may not have access to your Dropbox but whose Dropbox folder is definitely in a location Zotero isn't aware of.
  • When I copy files from my library to a group the PDF's works just fine and are still in dropbox if I right click file and click "show file".

    So there is no way groups will work where all users get's access to PDF's?
  • So there is no way groups will work where all users get's access to PDF's?
    Yes of course. You just have to use Zotero file storage for them.
  • Like this?
    https://www.dropbox.com/s/5z3n8eejmzcbyl3/file storage.JPG?dl=0

    If all have this on, then all will get access to all pdf's regardless of who added the files?
  • The files need to actually be stored in Zotero though. If you have used ZotFile to turn them into links, having file storage on won't help.

    Stored PDFs have PDF icons. Linked PDFs have little link/chain icons over them
  • Ok, so how can I do this then? Any chance to store them both in Zotero and Zotfile?

    That is odd as all my PDFs are stored in my zotero folder in dropbox (which is on my computer as I have my whole dropbox folder downloaded and in sync), some PDFs have icons, some have link/chains.
  • My data directory location is also the same dropbox folder on my computer.
  • My data directory location is also the same dropbox folder on my computer.
    yeah, that's a terrible idea. You'll corrupt your database irreparably (and Zotero should warn you that's the case).

    I don't think you can easily mix your Dropbox setup with sharing files in groups, no.
  • I've had it like this for several years.

    So what do I need for making it best for groups, use data directory location as a local folder on my computer then it is fine?
  • The reason for dropbox is because I use Zotero standalone on 2 computers. When I earlier added studies with PDF files one on computer they didn't show up on the other and vice versa. Is that possible to do? That is Why I used dropbox so both computers use the same data directory location, which has worked great for years.
  • edited 8 days ago
    The proper way to use Zotero on 2 computers is to use Zotero sync:
    https://zotero.org/support/sync

    That page includes several ways to sync files, including a safe way to sync files via Dropbox. For technical reasons, group libraries currently require Zotero storage.
  • I have unlimited zotero storage. But PDF's wont follow when I copy.
  • "your case is a perfect example why not, by the way: There's no way Zotero could provide access to files that it doesn't control to other users of the group who may or may not have access to your Dropbox but whose Dropbox folder is definitely in a location Zotero isn't aware of."

    I disagree. This is exactly why links feature needs to come to groups. Group members can set the base folder for this particular group to be whatever Dropbox folder is being shared by group members. Whether the folder is shared correctly or not is the group admin's job. A bad job by admin can break the links for users, but that's also true when someone uses a linked file system in MyLibrary across multiple computers.
    ps: This needs base folder setup to be available at each group level.
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