export citations with notes

willardspur
I have read all the threads about annotated bibliographies and I am still confused. I can export my citations, but how do I get the information I have recorded in the notes to export along with each citation as well. I read somewhere about writing text in the "extra" field but that did not show up for me either.
  • adamsmith
    Two things:
    1. You can't get notes (i.e. the yellow items with the post-it icon) into citations/bibliographies). The only way to have them displayed together with item information in a pretty looking way are reports:
    http://www.zotero.org/support/reports

    2. You _can_ have annotated bibliographies using the content of the extra field. Currently the only such style on the repository is the Chicago Manual annotated style - but it's relatively easy to add this for other styles.
  • willardspur
    Thanks for the reply - I tried creating a report and it does a good job of displaying everything about an item. :) I would still like to just be able to type in the extra field. I tried again and could not get it to work. (I can export the bib, but the info I type in "extra" does not show up.) Would you mind giving me clearer instructions on how to make this work? Thanks.
  • adamsmith
    To clarify - not all citation styles print the content of the extra field. In fact, on the style repository
    http://www.zotero.org/styles
    there is only one style (search for "annotated" and it'll come up) that does that. You need to install that style by clicking on it and then select it when you export a bibliography.

    As I say above, this can be added to other styles, but that requires changing them (in a relatively trivial way).
  • willardspur
    I appreciate the clarification about installing the style. It works now. Thanks. Only question is how do I get the information in the "extra" field to start on a new line instead of right up against the end of the bibliography?
  • adamsmith
    it should do that already, but unfortunately the formatting output isn't as consistent using the clipboard.
    Does it work when you save it as RTF or use the word processor plugin?
  • willardspur
    I'm saving as RTF. I have no idea how to use the word processor plugin.
  • adamsmith
    http://www.zotero.org/support/word_processor_plugin_usage

    I'll have a look at the output - this should work as RTF.
  • willardspur
    So if I download and use the word processor plugin, I will get the information in the "extra" field to start on a new line instead of right up against the end of the bibliography?

    Did you look at the RTF output?
  • adamsmith
    edited September 9, 2012
    no, it won't - that's using the same RTF output and that's not working for me either. I'll try to see what's up with that.

    If you use the clipboard, though, this should work correctly, at least it does for me.
  • willardspur
    Thanks. So how do I create a annotated bib (with the extra field, and appropriate spacing) using the clipboard??
  • adamsmith
    Select all the citations you want included in Zotero. Right-click --> Create Bibliography from Selected items --> Copy to Clipboard

    Then go to your word processor of choice and select Edit --> Paste (or Ctrl+v (Cmd+v on Mac))
  • willardspur
    Thanks, I was able to get that to work - it is a slight improvement, but the text from the "extra field" now looks like another citation - I would have to manually scroll through each on and hit indent for each annotation (at least 100 times). The whole point of getting the annot bib to export correctly is so that I do not have to edit each one. Ideally I would like a space in between as well, but at this point I would settle for not having to manually indent each annotation. Is there a way to code the export?
  • willardspur
    by indent, I mean hit the tab :)
  • adamsmith
    You can adapt the style:
    generally see here:
    http://www.zotero.org/support/dev/citation_styles/style_editing_step-by-step

    specifically, all you need to change is to change
    display="block"
    to
    display="indent"
    in the fourth line from the bottom of the style.
    You can also add that exact same line at the same position in any other citation style for the same effect.
  • adamsmith
    (the export to RTF should work correctly in the next ZOtero version).
  • willardspur
    ok, let me know when the next version comes out.
  • adamsmith
    your version of Zotero will update automatically.
  • willardspur
    ok, how will I know when the export to RTF will be working correctly?
  • adamsmith
    check the Zotero version number (under about Zotero).
    Sorry, there is no time to keep track of people to notify of updates.
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