Moved attached files

edited 20 days ago
Hello,

I have a lot of attachments in Zotero, I use it to manage datasets published by others in my research. Currently I'm on a paid plan and everything is syncing up to Zotero (as I understand, attachments included), I have multiple machines. I'd like to move my attachments only to a NAS service so it's note eating up hard drive. I understand I can do that by changing the the linked attachment base directory. My questions are:
- Is that correct, I need to move to linked attachment base directory.
- How do I move the existing attachments over to the new cloud location and keep all the links and structure, is that Zotfile as this (https://guides.lib.berkeley.edu/c.php?g=4472&p=6647803#:~:text=Select all the items with,folder specified in the preferences.)
- If I use groups do they lose access to the attachments?

I'm on Mac for reference. Any help greatly appreciated
  • - Is that correct, I need to move to linked attachment base directory.
    No. The Linked Attachment Base Directory is for just that — linked attachments. You're using stored attachments, which are the only attachments that sync via Zotero syncing.

    You can move your entire Zotero data directory to a NAS, but we don't recommend it, since network filesystems often don't behave like standard filesystems and in some cases can result in database corruption. (You also absolutely shouldn't put it on a NAS that you might access from multiple computers with Zotero at the same time.)

    You can, if you want, switch Zotero to download files "as needed" in the Sync pane of the preferences and then, after confirming that all files are available online, do a search for large files and/or all PDFs within your Zotero data directory and delete those files outside of Zotero. Zotero will then redownload the files as you reopen them. (A future version will let you specify how much space you want it to use locally.)
  • thank you,

    The selected sync as needed sounds promising, are the file paths in that absolute ie.
    A. I do some work which references a csv on Zotero as source data via file path.
    B. Then find that csv in the local data directory and delete it because the project is complete.
    C. Some time in future re-visit this code, re-sync (download csv from Zotero cloud) re-run the code which has the file path in from step A

    Also, if I want to move my Zotero data directory to a cloud based folder on my machine is there a guide to do that? Or are the below steps correct;

    1. Shut down Zotero
    2. Copy the data directory to the new folder
    3. Open Zotero and repoint the data directory to the new folder
    4. Check everything is available then remove the old fodler
  • if I want to move my Zotero data directory to a cloud based folder on my machine is there a guide to do that?
    You absolutely can't do that. You'll destroy your database.

    https://www.zotero.org/support/kb/data_directory_in_cloud_storage_folder

    But that's the point of Zotero syncing — your data is already stored in the cloud. (You can make a manual backup of your Zotero data directory to a cloud storage folder, but you're really better off just backing up the data directory with a regular, automated full backup of your entire computer, whether that's to a local disk or a cloud backup service.
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