Citation styles not updating on Scanned odt file in LibreOffice

ragrijalva

I've run into some issues when scanning an .odt document that I created from the documents I compiled in Scrivener. I get the .odt with the Citation Markers in the document. All well and good.

I then run the otf scan on LibreOffice, with my style set to CMS full-note. Then it seems that the scan only works part of the way. When the scan completes, the document marked "(citations)" only produces the author-date citation in the footnotes and it the body of the text. The scan also fails to load any of the information I added in the citation markers, such as page number, additional notes, or commands to suppress the author/date label.

Then comes the kicker.

When I open the scanned document marked "(citations)" and try to change the style to CMS full-note so that the entire note citation appears in the footnote, the scan breaks down, the citation markers vanish and are replaced with {Citation}, and I get the following dialogue box from LibreOffice: "The highlighted citation no longer exists in your Zotero database. Do you want to select a substitute item?"

And then I proceed to smack my head on the desk as I did the last time I encountered this.

Any thoughts?

Best,

Richard

Zotero v5.0.82;
LibreOffice and Word integrations installed;
ODF/ Scan for Zotero Add-on installed.

adamsmith

I then run the otf scan on LibreOffice, with my style set to CMS full-note. Then it seems that the scan only works part of the way. When the scan completes, the document marked "(citations)" only produces the author-date citation in the footnotes and it the body of the text. The scan also fails to load any of the information I added in the citation markers, such as page number, additional notes, or commands to suppress the author/date label.

So far, this is completely normal. The scan just puts placeholders into the document; they're not supposed to be complete citations (i.e. prefix/suffix/locator aren't visible at this stage) nor is there actually any way to specify a style during the scan.

When I open the scanned document marked "(citations)" and try to change the style to CMS full-note so that the entire note citation appears in the footnote, the scan breaks down, the citation markers vanish and are replaced with {Citation}, and I get the following dialogue box from LibreOffice: "The highlighted citation no longer exists in your Zotero database. Do you want to select a substitute item?"

While this could be a bug, we've never heard this before, so the most likely explanation is exactly what it says: items cited in the document aren't in your Zotero library. This could be because you deleted them (or one copy of a duplicate) or because you created the scannable cite markers on a different, not fully synced, computer. (It's important to understand here that the same item, with the same internal ID needs to be in Zotero; the same reference

First thing to test would be a very simple workflow with a test document with just a couple of citation. Run through the steps you describe above. Does that work?

ragrijalva

Hi Adam. Thanks so much for your reply. I synced my library and ran a test with the very simple workflow that you suggested. That seemed to have worked.

I was wondering whether I can run inline citations and full footnotes in CMS in the same document. The document that I was scanning has citations in both the body and the footnotes. Does that matter as far as running an ODF scan goes?

adamsmith

OK, great. And how about setting the citation style in the full document? Does that still fail as before?

CMS full note doesn't have an in-line citation style, so any citation you inserted will be converted to a footnote. That's also in line with the Manual's prescriptions.