Upgrade StorageMost efficient way for multiple editors to work on single paper in Zotero
Hi!
I apologize for the discussion title--I couldn't think of a good way to describe the advice I'm seeking. The scenario that I'm about to describe though is very common at my institution and library. An author writes a paper in Word and uses Zotero on their pc for their citations and bibliographies. Often, an administrative assistant will then be given the paper for cleaning up for publication. This will often involve adding, deleting, updating, and editing citations and the bibliography. What is the best or most efficient way for having the administrative assistant to be able to work with the paper on their own computer with Zotero? In a case I'm dealing with now--we have someone who needs to perform this work on a paper from a faculty member who is not physically here on campus. Is it as simple as creating a group and syncing the library to the assistants computer? how can someone best work with a bibliography in a paper that someone else has written in a separate zotero instance? (maybe that's the best way to put it! thank you!)
I apologize for the discussion title--I couldn't think of a good way to describe the advice I'm seeking. The scenario that I'm about to describe though is very common at my institution and library. An author writes a paper in Word and uses Zotero on their pc for their citations and bibliographies. Often, an administrative assistant will then be given the paper for cleaning up for publication. This will often involve adding, deleting, updating, and editing citations and the bibliography. What is the best or most efficient way for having the administrative assistant to be able to work with the paper on their own computer with Zotero? In a case I'm dealing with now--we have someone who needs to perform this work on a paper from a faculty member who is not physically here on campus. Is it as simple as creating a group and syncing the library to the assistants computer? how can someone best work with a bibliography in a paper that someone else has written in a separate zotero instance? (maybe that's the best way to put it! thank you!)
However, it will _not_ work to transfer the references to a group after they have been inserted into Word (for Zotero, the group and original item would be different). So for cases where citations were inserted from a personal library, there is no easy solution. There's no easy solution for those cases and what works best really depends on the details of the workflow:
If this never goes back to the researcher and is just for publication, just removing Zotero field codes and cleaning manually might be fastest.
Otherwise, removing and replacing faulty citations -- with the replacements being from a group to which both faculty and assistant have access -- would work best, albeit be tedious.
(As @adamsmith notes, this obviously don't help in the current situation where citations were already inserted from a personal library.)
1. This assistant does not have access to the "Authors Instructions" that were used for the paper and we are trying to determine why the citations are sorted (numbered) the way that they are. There are over 200! They are not in alphabetical order in any way. They might be in order by their first appearance as cited in the paper but the articles are cited multiple times throughout the article.
2. Also, since we don't have the author instructions, we do not know the citation style. Is there a quick way to determine this? I know you can look at the Zotero repository and preview styles--is this the best/fastest way?
Thank you!
2. It's not trivial, but you can open the .docx file (assuming that's what you have) with an archive manager like 7zip, and then find that information in docProps/custom.xml
The LibreOffice solution is similar, I'm not sure there is something viable for .doc