In-text citations taking on year-suffix but no multiple publications by author

Fionaussie

OK, what have I done ... Getting back to a huge document with 300 references in the DB, over 100 equations, 30 tables, and about the same number of figures. I switched from IEEE style to APA 6. Somewhere along the way yesterday the in-text citations started adding 'a' to the year of publication, but there is ONLY ONE entry in the database. I changed the year-suffix to 'false' so Zotero shouldn't be adding the suffix. Maybe I didn't successfully replace the APA style? ... I double checked and it looks like I did. So ... what have I done? But more importantly, what should I do to fix this. Thanks.

Fionaussie

Yep ... just double, triple checked. Got disambiguation for date-suffix set to 'false'.

adamsmith

How can you tell you're using the modified version of the style?

Have you inserted a bibliography? That'd show you if you have two (perhaps otherwise identical) copies of the item cited.

Fionaussie

OK, so something HAS happened. I know there's only one legitimate entry because I'm looking at it in Zotero--there's only one entry. The same thing happens in a few instances of the references/citations). I re-inserted the references and what resulted is two entries that are exactly the same show up. How can I delete the duplicates if I can't find them, AND they're not showing up as duplicate items in the stand-alone Zotero application?

adamsmith

They were inserted from different libraries or used to be a duplicate and one copy got deleted instead of merged.
If you're interested in the details, show field codes in Word (alt+F9) and copy the uri of an "a" and one "b" item here.

Either way, though, I don't think there's an alternative to replacing all versions of one with the other.

Fionaussie

Yeh, sure! Don't all inquiring minds want to know? :)

1962a
{ ADDIN ZOTERO_ITEM CSL_CITATION {"citationID":"yMTycig8","properties":{"formattedCitation":"(Parzen, 1962a)","plainCitation":"(Parzen, 1962a)"},"citationItems":[{"id":362,"uris":["http://zotero.org/users/local/MA59DSn5/items/ZNFWJ68G"],"uri":["http://zotero.org/users/local/MA59DSn5/items/ZNFWJ68G"],"itemData":{"id":362,"type":"article-journal","title":"On estimation of a probabilility density function and model","container-title":"Annals of Mathematical Statistics","page":"1065-1076","volume":"33","issue":"3","journalAbbreviation":"Ann. Math. Stat.","author":[{"family":"Parzen","given":"E."}],"issued":{"date-parts":[[1962]]}}}],"schema":"https://github.com/citation-style-language/schema/raw/master/csl-citation.json"}

1962b
{ ADDIN ZOTERO_ITEM CSL_CITATION {"citationID":"iDwomx1l","properties":{"formattedCitation":"(1962b)","plainCitation":"(1962b)"},"citationItems":[{"id":223,"uris":["http://zotero.org/users/1218402/items/H5AN367D"],"uri":["http://zotero.org/users/1218402/items/H5AN367D"],"itemData":{"id":223,"type":"article-journal","title":"On estimation of a probability density function and model","container-title":"Annals of Mathematical Statistics","page":"1065-1076","volume":"33","issue":"3","journalAbbreviation":"Ann.Math.Stat.","author":[{"family":"Parzen","given":"E."}],"issued":{"date-parts":[["1962"]]}},"suppress-author":true}],"schema":"https://github.com/citation-style-language/schema/raw/master/csl-citation.json"}

I do see the differences now (besides 'suppress author'). How do I go about deleted one of them so it doesn't show up in the references or the in-text citations?

thx.

adamsmith

The first one is inserted from a library that was, at least at the time the citations was inserted, never synced. Hard to say, but I'd guess it's a different library.

How often do you have that citation? The safest method would be to actually delete it (so either delete the entire citation or -- where there are multiple items in the citation -- edit citation and remove that instance) and then re-insert the correct one.

I'd guess the 1962b one is correct, so you'd want to replace the 1962a ones, but you can (and should) check by inserting a new citation and making sure you select it from "My Library" rather than "Cited" and see which of the two gets inserted. That's the one you want to keep. Delete the other one.

Fionaussie

I'm using Word 2010 with the stand-alone version add-in. I don't see where I have an option to insert 'from my library'. Am I missing something?

Fionaussie

I don't want to know how to delete the in-text citation. I want to know how to eliminate the data from the reference database/library.

adamsmith

The data is in the document. It's not in the database.

Fionaussie

both sets of data? How did they get there if not from my database/references data?

Fionaussie

How do I select 'My Library'?

adamsmith

And the "My Library" -- you'd see this in Grey above the search results. See https://www.zotero.org/support/word_processor_plugin_usage#quick_format_citation_dialog for an image.

adamsmith

Every reference embeds citation data in the document.
As long as it's connected to a database, that data is updated when you update it in Zotero. But when an item is no longer connected to a database (in this case, likely because it was inserted from a different library), it relies on the data stored in the document, so replacing it there is the only way to go.

Fionaussie

I'm using the classic interface. How do I switch to the new one?

adamsmith

in the classic interface you can only insert from your library, so that part is easy.
If you do want to use the new one, there's a check box in the Cite tab of the Zotero Standalone preferences.

Fionaussie

OK, thx.

Fionaussie

Yee haaa! It's working ... when I've removed all the citations/markers for the references that are not in 'my library,' the document/data updates itself and I only have a single reference to the work. Thx! :)