Zotero workflow: automatically link new files ?

Hello all,

I started recently to use Zotero to manage my references, all of them linking to papers in PDFs files on my HD.
I want to be able to browse my library with a file manager, too, so instead of adding the files and thus getting them copied to the .zotero/xy/storage folder, I *link* them.
Usually I obtain files from websites like sciencedirect, sometimes papers are shared by email, dropbox etc. For my needs I find the firefox addon a bit cumbersome to use. I move the file to an "articles" folder, then create a link in Zotero, retrieve metadata, create the ref, let Z rename the file.

That way, I guess, I only use a milli fraction of what Zotero can do.

Is there a way to automate this process? Or maybe to use Z in a different manner, that would still allow me to have my files stored outside of the cryptic Z storage-folder?
Oh, and is there a way of detecting that a file was renamed or moved?
(...or just use JabRef...)

I used Mendeley before, but quit for a number of reasons. Maybe that conditioned me too much..


Well, any help and recommendation is appreciated! :)
Thanks.

Cheers
David
  • Have a look at ZotFile -- www.zotfile.com -- it can automate a lot of what you're currently doing. Most importantly, as you're importing articles from Sciencedirect and similar databases, it will reduce the whole thing to a one-click procedure (you click the URL bar icon, Zotero/ZotFile take care of the rest.)
  • Hm. I had a closer look now--you are right, one click and it's all done! Thanks for the hint. :)

    For files zotfile discovers in its watched folder: Is it possible to configure zotfile, so that it does not add the file to the selected item but to create a new entry? (To make it perfect..)
  • If you have no item selected in the middle panel (e.g. when you select a new collection on the left) that's what happens. I found it a bit finicky to get to work, but I know other people use it happily.
  • Good to know, that'll do! Thanks for the advice!

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