Upgrade StorageCopying to/from My Library/Group Libraries
If I add a new reference to My Library I can drag 'n drop it to a Group Library and vice versa. If one of them is then updated, say I add an attachement, drag 'n drop to the other one doesn't update it, the destination library is not overwritten and there are 2 different versions in the 2 libraries.
Normally I would first add a reference to My Library and then copy it to the Group Libraries for others to see
What's the way to ensure that all copies are in sync?
Normally I would first add a reference to My Library and then copy it to the Group Libraries for others to see
What's the way to ensure that all copies are in sync?
Automatic "syncing" between personal and group libraries is probably not going to happen, since these items are meant to be independent.
I understand your logic on automatic sync but on the other hand having the main library always current with changes that I and others make in the Groups would be a good thing. I often find that the same reference is in more than one Group library when we set up Groups on a per project team basis and updates go on in each independently.
Complete main/groups sync would mean Groups losing control since outsiders could update them. In between is keeping the main synced with the latest in each Group and enabling drag n drop update from Main to Group
In your case, you're mostly concerned about PDFs. I would argue that most people are probably not going to want to share attachments (much less so keep attachments automatically synced) with the group library, because PDF attachments in personal library will likely contain personal annotations.
I have a research assistant who uploads notes and attachments for me, hence these entries first appear in the Group Library. Once they are complete, I move them to the appropriate collection in My Library.