Site license question

richards@hawaii.edu

Iʻm writing from the University of Hawaii. Iʻm hoping that we can get a site license, but we have a cost-recover funding system for site licenses, so unless I can find funding from another source, I have to figure out how to charge individual users something. Does anyone know if thatʻs a possibility with the site license system? Thanks in advance for any advice.

adamsmith

I don't work for Zotero, but I'm pretty sure I have this right:

Zotero for institutions (i.e. a site license) covers everyone with a hawaii.edu email address. Zotero won't even tell you who, individually is covered by a site license, so I don't see how you could charge individuals. Otoh, site/institutional license are a very good deal and require zero maintenance/administration on your part.

Alternatively, you can look at a lab subscription: https://www.zotero.org/storage/institutions#lab Lab subscriptions require you to add/remove every user using an admin interface, but they're super discounted for large labs/departments (for >100 users you pay $10 instead of $120/year for unlimited storage). I don't think it's realistic to run an entire large university, including its student body, through a lab subscription, but I do think all faculty/staff at a school/college would likely be doable.

richards@hawaii.edu

Thank you Adam, this is a great solution. I was fooled by how they called it a Lab subscription, but really itʻs a large-scale managed subscription, which I think might work for us. My next question is how dynamic the pricing can be: if someone requests an account half way through the semester, can I just add it then? Is it pro-rated, etc. I suspect thatʻs a question for someone at Zotero.
Thanks again.
Brian