Collaborate on a zotero paper data base stored in a share onedrive folder

andy_ionysis

Hi,
We search for a way how to best attache Zotero to our office 365 cloud environment.

We have the following setting:
all team members have office 365 accounts, we share all data via one drive business. we have a shared zotero storage folder in a cloud folder that each one of us has synced locally.

We use Zotero with the parent of the storage folder as base folder and the zotero storage folder as storage folder. so we all are able to open zotero, see all papers and work on the zotero files AS LONG AS ONLY ONE PERSON IS WORKING ON ZOTERO.

As soons as two ppl do changes at the same time zotero gets confused and saves two seperate library files.

So what do we need to change? If we all make a accounts and sync to a group, can we then collaborate on a single local folder on our side? Or does each one of us need to maintain a seperate local version?

Or is there any other way?

Best
Andy

bwiernik

You should absolutely not store the Zotero data folder in OneDrive or any cloud sync folder. That will lead to database corruption.

The correct way to collaborate with Zotero is for each author to have their own account. You can either create a group library to share items or each author can add items from their own My Library.

You can store the Word document in OneDrive and edit it, even simultaneously, when using Zotero.

dstillman

More info: https://www.zotero.org/support/kb/data_directory_in_cloud_storage_folder

adamsmith

And one more thought: by setting *file* sync settings to download files as needed (Zotero preferences -> sync), you'll minimize duplication of files stored on different folks' accounts/drives.