Confidentiality?
Hello, we are considering using a reference management system to organize our company library. In addition to papers etc. we would also like to include CONFIDENTIAL documents (e.g. reports). Can it be ensured that no confidential information stored in the library is shared outside our organization?
Also, did I understand it correctly that when entering a reference, a copy of the document is created in a dedicated Zotero folder? If yes, could this be located on Sharepoint?
Also, did I understand it correctly that when entering a reference, a copy of the document is created in a dedicated Zotero folder? If yes, could this be located on Sharepoint?
If you don't want to share information publicly, simply use a private library. https://www.zotero.org/support/zotero_data Absolutely not.
* OwnCloud running on a VM on my server (this may be moved back to the host OS in future).
* Access from either the server (doubles as my WS), or a Windows laptop on my network.
* Access restricted to just one machine at a time.
Would this still be regarded as inadvisable?
But this workflow sounds like you will be the only person accessing this library? Then why not use WebDAV syncing with a personal library? That is safe and supported.
You should not have your zotero sqlite database on a networked disk. Zotero expects file-based locking to work, and on network disks that is not a given.
1) Sit down and do an hour or two's work on the laptop using a local version of Zotero.
2) File > Export Library > Format=Zotero RDF to a USB stick (or possibly a networked files)
3) Go to the server
4) File > Import >From a file > Select file
5) Ensure all items are in the right place and once backups have run delete the temporary file and clear the items from the laptop.
I know there is a portable version for Windows that should be able to do the "transportable DB" workflow, but I don't know of a portable install for linux. Another option is to use remote desktop to the server and have only one copy of Zotero running that way. What do you do that requires you to be in the library? Then I can perhaps suggest something more precise.
Look, thanks for your help on this but I'm conscious that we're drifting away from the original posting and furthermore I'm just an amateur, not a professional or a student, and don't want to take up too much of your time. Feel free to tell me to buzz off.