Upgrade StorageGroup Library functions and zotero set-up for company
Hi,
We are a small company in need of a database and reference management software program with the purpose of literature to be shared, stored and easily accessed by departments branched out around the world.
Zotero contains many features useful for our needs stated above, however we have a few questions regarding functions in Zotero, where some explanation or deepening would be highly appreciated - in order for us to plan the correct and most advantageous set-up for the purpose of use.
The idea is that Zotero should be used by 25-50 employees with the purpose to read and upload files to a “main library” containing all our files. We, the headquarters of the literature, would prefer to be able to control or limit the access of some members. For this purpose group libraries can be created, but to our knowledge the group-owner or Admin´s have few options for limiting access for members. The limiting functions in group settings only differentiate between “editing” being adding and removing or “reading” accesses in the same group, roughly put. Our concern is that by giving all members editing access – literature could be lost if a member deletes by accident ? However, at the same time, by limiting access to only reading-access – we wonder if we won´t be able to share files ? In addition we want to use Zotero for storing our literature – is this a safe way for keeping a back-up?
Is there a smarter more clever way to exploit Zotero and to share and upload literature in our case? if you have any suggestions for which subscription, set-up or further knowledge for helping getting us started with Zotero it would be truly appreciated.
Kind Regards Anne
We are a small company in need of a database and reference management software program with the purpose of literature to be shared, stored and easily accessed by departments branched out around the world.
Zotero contains many features useful for our needs stated above, however we have a few questions regarding functions in Zotero, where some explanation or deepening would be highly appreciated - in order for us to plan the correct and most advantageous set-up for the purpose of use.
The idea is that Zotero should be used by 25-50 employees with the purpose to read and upload files to a “main library” containing all our files. We, the headquarters of the literature, would prefer to be able to control or limit the access of some members. For this purpose group libraries can be created, but to our knowledge the group-owner or Admin´s have few options for limiting access for members. The limiting functions in group settings only differentiate between “editing” being adding and removing or “reading” accesses in the same group, roughly put. Our concern is that by giving all members editing access – literature could be lost if a member deletes by accident ? However, at the same time, by limiting access to only reading-access – we wonder if we won´t be able to share files ? In addition we want to use Zotero for storing our literature – is this a safe way for keeping a back-up?
Is there a smarter more clever way to exploit Zotero and to share and upload literature in our case? if you have any suggestions for which subscription, set-up or further knowledge for helping getting us started with Zotero it would be truly appreciated.
Kind Regards Anne
Zotero sync is secure, but you should not rely on it as your sole back-up -- for example, you can't easily retrieve accidentally deleted files -- so you should have another back-up set up, see https://www.zotero.org/support/zotero_data#backing_up_your_zotero_library
Thanks for the link :)
Regarding the files - Im asking if members with limited access can also add files, and not only read them ?